Job brief

You will be responsible for maintaining the day to day smooth running of the office and will incorporate a multitude of tasks in to your daily agenda. As the first person any client/customer will meet you should confident and engaging and able to direct enquiries to the relevant department.

You will be working across teams and supporting sales in conducting AML checks, compliance, and assisting with progression.

Responsibilities

• Recognise and learn SOM’s values and aspirations as a leading design practice and reflect these in the management of the premises whilst actively participating and contributing to the office culture.
• Responsible for all facility contracts and an entrepreneurial approach to developing these and new supplier relationships.
• Lead contractor relationships, budgets, cleaning and building maintenance providers, ensuring all issues are logged and resolved in an efficient manner.
• Be the first-point of contact for out-of-hours emergencies by SOM and building management.
• Responsible for ordering of general office supplies in line with approved budgets coordinated with the Finance department.
• Manage the permanent and hot desking seating arrangements and coordination of the related software.
• Responsible for H&S including compliance with current regulations, carrying out annual H&S renewals,
• Own and share key office related information.
• Assist HR with onboarding/offboarding coordination.
• Manage courier requests and fulfillment.

Requirements and skills

• Proven experience in a similar role in the corporate environment.
• Ability to demonstrate Office Management procedures and best practices.
• Demonstrates highly proficient interpersonal, written and communication skills.
• Excellent knowledge of modern office softwares and ideally Google Suite.
• An eye for detail and follow-through.
• Able to demonstrate proven ability to build strong, effective relationships both internally and externally.
• Able to work independently as well as part of a team.
• Familiarity with design and creative industries is highly desirable.
• SOM is open to flexible hours with a four day/30 hour minimum (37.5 preferred) in office.

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